I understand that it’s confusing.
Try to read about each of the parts around automation:
Bots: The Essentials | AppSheet Help Center
Process: The Essentials | AppSheet Help Center
Event: The Essentials | AppSheet Help Center
Step: The Essentials | AppSheet Help Center
Task: The Essentials | AppSheet Help Center
Anyway, your process has no table.
But as far as I know it doesn’t need it because those are scheduled reports.
Again, be careful before changing anything
Yeah. Since they are all “scheduled” - None is I guess the required entry. I will see if this all works now.
Thanks
Ok. It seems to have cut it down from 4 emails to 2?
But why two?
Are you sure that the emails aren’t duplicated on to, CC, BCC?
I don’t know if that could be related but maybe..
Btw, this is a bot that should trigger for different locations?
Have you tried by making just 1 BOT and then branch on conditions to select which task should be executed?
This is 5 different bots. They basically do the same thing. Except each bot calls a slightly different email template. In the templates I specify the location. I have not tried cutting back to just one.
Can we use multiple bots per app? Again, this is 5 bots for one app. They are basically doing the same thing. However, each calls a different email template. So they are 5 different bots. Is this not ok to do?
I think the question is this not okay to do is very subjective and should be looked at on a case-by-case basis.
What is efficient or easy to process for individuals may or may not be the best way to “program” a task in terms of platform (for a lot of different reasons such as speed, sync times, data integrity, etc.)
The question we should all ask ourselves is “Is there a better way to do this”.
Even without knowing the differences in your templates, I strongly would advise getting as close to one automation/bot as possible. You can achieve this with conditions, “dynamic” expressions and even third party integrations!
I do not know how to write an expression to choose which email to send per [location_code] using one bot.
You can make one bot that triggers at 09:00 am.
Then you can have a step that branches on a condition to decide if a task should be executed and a step to a task if that condition is yes or no.
Then you can have multiple of the above step pairs as needed.
I have one bot that sends a certain generated pdf to different emails and create 4 emails in the process to different people that shouldn’t know about each other’s emails
Ok. I see what you are talking about. However, I can’t make a condition because it is not looking at a table - its a scheduled event:
What do you see when you look in Audit History?
https://help.appsheet.com/en/articles/5317105-troubleshooting-emails
The Audit History is almost always the first place to look when trying to diagnose workflow emails.
Audit History shows each scheduled bot running once. There are two audit records because the first reflects the start and the second reflects the finish of the bot.
so technically its right? Why do i get multiple emails PER bot?
The Audit History lists the people who will receive the email in the audit record.
What does it contain?
It shows each bot - twice. One per process then one per task. But it ONLY shows my email under users (I blacked them out)?
